BYLAWS

II. Name and Status of Organization

A. Preserve and celebrate the history, heritage, and traditions of Clover Schools and alumni.

B. Promote an active interest in the current affairs of Clover Schools.

C. Foster alumni relationships with the schools and with each other through written communication and social media.

D. Acknowledge and recognize outstanding successful, and distinguished former Clover students.

E. Create a secure, searchable, comprehensive database of alumni.

F. Organize regular alumni events.

G. Provide support for classes as they plan reunions and other alumni-initiated events.

H. Encourage current students to participate in the alumni association following graduation.

I. Develop the Association as a financially self-sufficient and fiscally responsible organization within the community.

J. Generate funds to support alumni activities and to provide student scholarships.

IV. Mission Statement

The mission of the Clover School District Alumni Association is to

A. Promote the spirit of loyalty among graduates and former students;

B. Support the districts goals as it pursues excellence; and

C. Communicate alumni and school news.

A.  Board of Directors – The number of Board of Director members shall be no fewer than twelve (12) and no more than sixteen (16).  The members of the Board  of Directors shall serve three (3) year terms. In the initial year, nine (9) members shall be elected to serve the following terms for the purpose of continuity in the organization: Three (3) members to serve four (4) year terms, three (3) members to serve three (3) year terms, and three (3) members to serve two (2) year terms.  It is mandatory that members of the Board of Directors be Clover alumni.  Board members are subject to reelection at the end of their three-year term.  The Board of Directors are the only voting members. 

B. Nominating Process – The Executive committee comprised of the President, Vice President, Secretary, and Treasurer will serve as the nominating committee for new board members as necessary.  The duty of the nominating committee is to find the best candidates for the vacant positions on the Board of Directors.  The by-laws shall not mandate the committee to find more than one candidate for each position.  The committee must carefully review the duties and eligibility requirements for the Board of Directors and select nominees who are eligible. Candidates will be contacted to determine their willingness to serve prior to being nominated for board election.  The Nominating Committee shall present the candidates to the Board of Directors in a form of a motion at an organizational meeting.  The Board will vote in writing on the nominated candidates. Nominated board members must receive a majority vote.  In the initial year of the association, nominations for the Board of Directors will come from and be voted on by the Alumni Advisory Council.

C.  Ex-Officio Members – The Superintendent of the Clover School District or his/her designed shall be entitled to permanent membership on the Board of Directors.  Ex-Officio Members will be nonvoting members of the board.

D.  Vacancies – Vacancies occurring during the term of an Active Member shall be filled by a majority vote among the remaining Active Members of the Board of Directors.  Each Director shall be deemed to continue in office until the election and qualification of his or her successor.

E.  Meetings – Regular meetings of the Board of Directors shall be held in accordance with a schedule to be designated at an organizational meeting.  The President may schedule the time and place for holding of additional regular meetings to properly administer the affairs of the Association.  Special meetings of the Board may be called by the President or at least at the request of five (5) directors.  Notice of any special meeting shall be given at least five (5) days prior thereto by mailing a copy of the notice, confirmation through mail, email, text message, social media, or phone call.

F.  Quorum – A majority of the Board of Directors shall constitute a quorum for the transaction of business. If less than a majority be present at such a meeting, a majority of the Directors then present may adjourn the meeting without further notice.  The act of a majority of Directors present at a properly convened meeting shall constitute the act of the Board of Directors.

G.  Compensation – Members shall serve on the Board of Directors without compensation.  The President may, by resolution, authorize the reimbursement of directly incurred expenses by to any Director upon submission of an itemized claim.  Such reimbursement shall be made from unrestricted or otherwise lawfully available funds.

A.  Nominating Committee (Executive Officers)

B.  Finance Committee

C.  Bylaws Committee

D. Scholarship Committee 

E. Fundraising Committee

A. Promote and stimulate the Association membership and encourage membership to participate in programs of the Alumni Association.

B. Seek opportunities to increase Association impact through partnerships with other community groups.

C. Write and publish the alumni newsletter.

D. Provide support for class reunions.

E. Guide Board of Directors in fund raising efforts and for major gifts.

F. Identify and apply for grant opportunities.

G. Any other assignments deemed necessary by the Board of Directors.

H. Display the characteristics of a self-motivated professional, able to function independently, objectively, and fairly.

XI. Fiscal Year